Accounting restoration for companies in Ukraine

No passwords, no explanation behind the figures in the last filings. Balances have nothing under them, and the new accountant is afraid to sign anything.

Cash tracked in Excel, taxes paid as they fell due, no ledgers. Nobody can show how the filed numbers were built.

Disk failure, ransomware, an administrator who left, an archive kept by the accountant. The backup is missing or a year behind reality.

In Ukraine every entry rests on a primary document: an invoice, a delivery note, an act confirming a delivered service. Yours are scattered across mailboxes and messengers, and some originals never came back.

Missed declarations, unanswered letters from the tax office, VAT that does not match the state register of invoices. Each month widens the gap.

A tax inspection, a share sale, a new owner, an investor, a group auditor. They all check whether the books match the filings.

Recovered by request

Banks issue statements for the whole period. The electronic cabinet holds filed reports and registered VAT invoices. Counterparties send duplicates, large suppliers do it fast.

Recovered with internal documents

The rest is covered by a stock count, an act recording the loss of documents and accounting statements with the calculation. That closes inventory, fixed assets and cash. Every figure still needs an explanation.

Not recoverable at all

Sometimes the counterparty is gone and the document exists nowhere. We do not draw up such papers. Options: drop the expense, treat the transaction differently, or leave it knowing what an inspector will look at. The owner decides, and we describe the risk before anything is signed.

One quarter and three years are different projects. We start with periods the tax office can still review, and agree the depth at the start.

Bank movements, product range, warehouses, production, foreign currency. The tax regime matters too: VAT and payroll each add a block of work.

A live database with a two month gap is restored fast. An empty disk and scans in a messenger take longer, every document has to be found.

Part of the timeline is not ours: counterparties answer at their own pace. Requests go out on day one, the rest runs in parallel.

A restored database or ledgers for the agreed period, a trial balance, documents in order, and a list of what could not be recovered.

Rebuilt data reconciled with filed returns, differences quantified, amended returns prepared. If the task is wider: a tax audit before an inspection or a deal.

Chart of accounts, document flow, templates, reporting calendar. Your accountant carries on from there, or we do: accounting outsourcing, with payroll as a separate service.