Accounting restoration services for companies in Ukraine

No passwords, no explanation behind the figures in the last filings. Balances have nothing under them, and the new accountant is afraid to sign anything.

Cash tracked in Excel, taxes paid as they fell due, no ledgers. Nobody can show how the filed numbers were built.

Disk failure, ransomware, an administrator who left, an archive kept by the accountant. The backup is missing or a year behind reality.

In Ukraine every entry rests on a primary document: an invoice, a delivery note, an act confirming a delivered service. Yours are scattered across mailboxes and messengers, and some originals never came back.

Missed declarations, unanswered letters from the tax office, VAT that does not match the state register of invoices. Each month widens the gap.

A tax inspection, a share sale, a new owner, an investor, a group auditor. They all check whether the books match the filings.

Banks issue statements for the whole period. The electronic cabinet holds filed reports and registered VAT invoices. Counterparties send duplicates, large suppliers do it fast.

The rest is covered by a stock count, an act recording the loss of documents and accounting statements with the calculation. That closes inventory, fixed assets and cash. Every figure still needs an explanation.

Sometimes the counterparty is gone and the document exists nowhere. We do not draw up such papers. Options: drop the expense, treat the transaction differently, or leave it knowing what an inspector will look at. The owner decides, and we describe the risk before anything is signed.

The largest volume of work: VAT invoices and the registration limit, corporate income tax with its adjustments, inventory and fixed assets. Here restoration always starts with a reconciliation against the Unified Register of Tax Invoices and the electronic cabinet.

Books in hryvnia and reporting to the head office in another currency, costs funded by a non-resident, payroll for foreign staff. We restore the records so that the Ukrainian books and the package for the parent company agree. From there: accounting for foreign companies.

NGOs and charitable foundations whose costs were never allocated to projects, and whose report on the use of non profit income was filed by guesswork. We rebuild the allocation by donor ahead of a donor review or an audit of a non profit organisation.

Posting of every bank statement for the period, cash documents, advances to employees and expense reports. This is the frame the rest sits on.

Reconciliation statements with suppliers and customers, duplicate delivery notes and acts, closing of prepayments. Receivables and payables at the period end are explained for each counterparty.

A count of what physically exists, restored receipts and write-offs, depreciation by period, repairs and improvements.

Timesheets, payroll sheets, personal income tax, military levy and the unified social contribution for every month, sick pay and holiday pay based on average earnings. Where needed we also restore HR records: orders, contracts, the staffing table.

Reconciliation with the Unified Register of Tax Invoices, input VAT, the registration limit, returns by period. For corporate income tax payers we calculate the tax adjustments separately, for single tax payers the income under the rules of their group.

Balance sheet and income statement for the restored periods, reconciled with what was already filed with the statistics office and the tax authority, with amended forms prepared.

An error found during restoration is corrected with an amended return for the relevant period or in the current return. Penalties for self-correction are always lower than those the tax office charges after an inspection. For each period we show the additional tax and what is added to it under the current rules.

We prepare the amended returns, put together a table of changes and consequences and explain it to the owner. The company files the documents with its own key, because it is responsible for its reporting. If the tax office has already sent a request, we prepare the reply together with the restoration, not after it.

One quarter and three years are different projects. We start with periods the tax office can still review, and agree the depth at the start.

Bank movements, product range, warehouses, production, foreign currency. The tax regime matters too: VAT and payroll each add a block of work.

A live database with a two month gap is restored fast. An empty disk and scans in a messenger take longer, every document has to be found.

Part of the timeline is not ours: counterparties answer at their own pace. Requests go out on day one, the rest runs in parallel.

A restored database or ledgers for the agreed period, a trial balance, documents in order, and a list of what could not be recovered.

Rebuilt data reconciled with filed returns, differences quantified, amended returns prepared. If the task is wider: a tax audit before an inspection or a deal.

Chart of accounts, document flow, templates, reporting calendar. Your accountant carries on from there, or we do: accounting outsourcing, with payroll as a separate service.

• A weekly database backup stored where the owner has access, not only the accountant
• Access to the electronic cabinet, the bank and the database registered to the company, not to an employee’s private e-mail
• A document flow schedule: who hands which documents to accounting, and when
• Reconciliation with counterparties and with the electronic cabinet once a quarter
• A formal handover under a signed act, with a list of documents and balances, whenever the accountant changes

After restoration some clients keep the books in house with our quarterly review, others hand them over completely. Both options are described on the page accounting outsourcing. What the restoration work itself costs and what drives the price is explained separately: how much accounting restoration costs.