Accounting for NGOs, charitable foundations and grant-funded projects in Ukraine

Under independence rules an auditor cannot audit books they keep themselves. So for each client we do either the audit or the accounting.

Through a secure file exchange. We work remotely across Ukraine, meetings online or at the office in Kyiv.

Yes, management and financial reports in English in the format the group uses.

For an LLC, bookkeeping starts from UAH 5,000 a month and payroll with HR records from UAH 400 per employee a month; the exact fee depends on transaction and headcount volume. For NGOs and foundations the fee depends on the number of projects, donor reports and staff: proposal within one business day after reviewing the assignment.

Six groups. Registration: the state register extract, the charter, the tax regime and non-profit status. Books: a copy of the database or a trial balance with balances at the handover date. Reporting: filed returns and reports with their acceptance receipts. Grants: agreements with budgets, reports to donors and the remaining restricted funds by project. Staff: employment contracts, orders, the staffing table and payroll data. Access: e-signature keys or a power of attorney, the taxpayer portal and online banking.

We start from the next month. The handover takes about two weeks: we take over the database, reconcile balances against the filed returns and set up access. If the accountant has already left or the books are behind, bookkeeping restoration comes first and the timing then depends on the volume.

Yes, this is the core of the work for non-profits. Every project has its own analytics by donor budget line, shared costs are allocated by the method set in the agreement, and exchange differences follow the donor rule. The report to the donor comes out of the ledgers instead of being assembled by hand from bank statements.