Accounting for NGOs and business
Accounting for NGOs, charitable foundations and businesses in Ukraine
Grant accounting by project, donor reporting in the budget format, payroll and HR, tax reporting, IFRS and reports in English for foreign founders. We keep the books so they are ready for an audit from day one.
A full member of DFK International - Start
- from next month, handover takes 2 weeks
- Who we report to
- tax office, donor, head office
- Standards
- Ukrainian GAAP, IFRS
- Languages
- English and Ukrainian
What the support includes
Grant accounting by project
Separate accounting for each project and budget line, allocation of shared costs by the donor’s method.
Donor financial reports
Reports in the donor’s budget format with variance explanations, within the deadlines set in the agreement.
Payroll and HR
Salaries, sick leave and vacation pay, payroll taxes and military levy, HR records under the Labour Code.
Tax reporting
Non-profit report, VAT, corporate income tax, employee reporting, replies to tax authority requests.
IFRS and head-office reporting
IFRS transformation or parallel books, management reports in English in the group’s format.
Restoring the books
Putting the books in order after a change of accountant or before an audit: source documents, ledgers, reporting.
What you receive every month
A trial balance and ledgers, a report to the donor in the format of their budget, payslips for the staff, and filed returns with their acceptance receipts.
Handover and access
We take over the database and balances, reconcile them against the filed returns and set up access to the taxpayer portal and the bank. The state of the books at the start date is recorded in writing.
Who it is for
NGOs and foundations
Non-profit status, grants, donations, humanitarian aid
LLCs and sole traders
Outsourced accounting, taxes, payroll
Representative offices
Foreign companies in Ukraine, non-resident representative office taxes
Foreign-owned companies
IFRS, head-office reports in English, support during the group audit
How we start
Getting to know the assignment
We clarify the structure, projects, donors and volume of transactions. Proposal within one business day.
Contract and handover
We send a checklist of six document groups, take over the database, source documents and reports, and record the state of the books at the start date.
Monthly accounting and reporting
Source documents through a secure file exchange, payroll, taxes, donor reports on schedule.
Annual reporting and audit
We prepare the annual statements and support the external auditor chosen by the organisation or the donor.
MK Audit: a full member of the international association DFK International
DFK International is a global alliance of accounting firms and their expert teams, working closely together across over 430 offices in over 90 countries and territories. Each member firm, independently owned and managed, meets the DFK standard of excellence. For a donor or a foreign parent company this means an auditor working to the standards of an international association, with English-language reports read in any country.
An independent Member Firm of DFK International, a global alliance of accounting firms and their expert teams.
About DFK International- member firms
- 200+
- offices worldwide
- 430+
- countries and territories
- 90+
DFK International figures, February 2025
Frequent questions about accounting
Can you keep the books and audit them at the same time?
Under independence rules an auditor cannot audit books they keep themselves. So for each client we do either the audit or the accounting.
How are documents transferred?
Through a secure file exchange. We work remotely across Ukraine, meetings online or at the office in Kyiv.
Do you prepare reports in English for the head office?
Yes, management and financial reports in English in the format the group uses.
How much does the support cost?
We prepare a proposal after reviewing the assignment: number of transactions, projects, employees and reports. Reply within one business day.
What documents do you need to take over our accounting?
Six groups. Registration: the state register extract, the charter, the tax regime and non-profit status. Books: a copy of the database or a trial balance with balances at the handover date. Reporting: filed returns and reports with their acceptance receipts. Grants: agreements with budgets, reports to donors and the remaining restricted funds by project. Staff: employment contracts, orders, the staffing table and payroll data. Access: e-signature keys or a power of attorney, the taxpayer portal and online banking.
When can we start and how long does the handover take?
We start from the next month. The handover takes about two weeks: we take over the database, reconcile balances against the filed returns and set up access. If the accountant has already left or the books are behind, bookkeeping restoration comes first and the timing then depends on the volume.
Do you keep separate grant accounting for each project?
Yes, this is the core of the work for non-profits. Every project has its own analytics by donor budget line, shared costs are allocated by the method set in the agreement, and exchange differences follow the donor rule. The report to the donor comes out of the ledgers instead of being assembled by hand from bank statements.
Detailed pages by topic
In-depth material on the firm’s current website.
Get a proposal for accounting support
Describe the organisation, its projects and the volume of transactions. Proposal after reviewing your assignment, reply within one business day.
Ukrainian register of auditors and audit entities, No. 4624. An independent Member Firm of DFK International, a global alliance of accounting firms and their expert teams.
or directly +38 (050) 671-55-67, Telegram