Accounting outsourcing in Kyiv for companies, sole traders and representative offices
We take the accounting function in full: primary documents, bank, payroll, tax and financial reporting. A named accountant runs the account and an auditor reviews it every quarter, so errors are found by us rather than by the tax authority during an inspection. That is the difference between outsourcing to an audit firm and hiring a freelance bookkeeper.
- Primary documents, bank, petty cash and counterparty settlements
- Payroll, social contribution, personal income tax, military levy, HR records
- Tax returns: corporate income tax, VAT, single tax
- Financial statements and statistical filings
- Correspondence with the tax authority and support on queries
- Quarterly review of the account by an auditor
Who outsources accounting to us
Companies from a handful to a hundred staff
An in-house accountant is not yet worth the cost, or no longer copes. We close the whole ledger and carry responsibility for filing deadlines.
Entrepreneurs on the single tax or the general system
The income ledger, returns, social contribution and VAT where applicable. We also watch the income threshold so that the tax group does not change mid-year unnoticed.
Representative offices and subsidiaries
Ukrainian accounting plus a monthly package in English for the head office. More: accounting for foreign companies.
When the accountant left without a handover
We rebuild the data first and take the account on afterwards. More: accounting restoration.
What we run every month
Receipt and processing of documents, bank statements, cash, reconciliations with counterparties and control of receivables and payables.
Calculations, taxes and contributions, sick leave, annual leave, orders and timesheets. Separately: payroll outsourcing.
Corporate income tax, VAT with invoice registration, single tax, withholding tax and every return filed on time.
Annual and interim statements, filings with the tax authority and statistics office and, where needed, an IFRS package for the group.
Answers to tax authority queries, preparation of documents for an inspection and attendance during it.
Every quarter an auditor of the firm reviews the account: risk assessment, testing of complex transactions and a letter of findings to management.
Four steps in two weeks
We look at the current state of the books, the filings made and the tax exposure, and tell you what looks wrong before any engagement letter. Free of charge.
We take over the database, the documents and the balances, and reconcile the database against the returns already filed so that no inherited error stays silent.
We agree by which date you send documents and when you receive the reporting. Fixed dates, and they are our responsibility.
The monthly accounting cycle, quarterly auditor review, annual statements and, where required, an audit performed by another firm.
Outsourcing, an in-house accountant or a freelancer
Always at hand, but costs salary plus taxes and a workplace, takes holidays and sick leave, and nobody checks their work. For a small company this is often more expensive than outsourcing.
The cheapest option, but one person with no backup and no liability in a contract. If they disappear, you are left without the database and without explanations.
A team runs the account, liability is written into the contract and an auditor reviews the books quarterly. More than a freelancer and usually less than an in-house hire.
What clients ask most often
How much does accounting outsourcing cost in Ukraine?
The fee depends on the number of monthly transactions, the tax regime, VAT registration, foreign trade activity and headcount. We send a proposal after reviewing the assignment, normally within one working day.
Who is liable for penalties?
We accept liability for our own errors and state it in the contract. Where the error follows from documents supplied late or incomplete, we work the situation out together.
Do you work in our system?
We can work in your accounting system through remote access, or keep the books on our side and hand over the data. Both work; we choose during the diagnostic review.
Can we outsource only part of the function?
Yes. Payroll and the primary documents ledger are the parts most often outsourced on their own, with the rest kept in house. We agree the working format with your accountant.
We are outside Kyiv. Does this work?
Yes, we work across Ukraine. Documents are exchanged electronically and meetings are held online where needed. Location does not affect the fee.
You are auditors. Can you also audit us later?
No. An auditor does not audit books it kept itself. If an audit becomes necessary, another firm performs it and we help prepare the documentation.
Request a proposal
Tell us the tax regime and the approximate number of transactions and employees. We reply within one working day.