Accounting outsourcing services in Ukraine for companies and representative offices
We take the accounting function in full: primary documents, bank, payroll, tax and financial reporting. A named accountant runs the account and an auditor reviews it every quarter, so most errors are caught and corrected before an inspection. That is the difference between outsourcing to an audit firm and hiring a freelance bookkeeper.
- Primary documents, bank, petty cash and counterparty settlements
- Payroll, social contribution, personal income tax, military levy, HR records
- Tax returns: corporate income tax, VAT, single tax
- Financial statements and statistical filings
- Correspondence with the tax authority and support on queries
- Quarterly review of the account by an auditor
Short answer
What outsourced bookkeeping is and what it costs
Outsourced bookkeeping means handing the entire accounting of an LLC or a representative office to an external firm: source documents, bank, payroll, tax and financial reporting. At MK Audit a dedicated accountant keeps the books and an auditor reviews them every quarter. Bookkeeping for an LLC from UAH 5,000 a month, payroll and HR records from UAH 400 per employee a month.
Who outsources accounting to us
An in-house accountant is not yet worth the cost, or no longer copes. We close the whole ledger and carry responsibility for filing deadlines.
Ukrainian accounting plus a monthly package in English for the head office. More: accounting for foreign companies.
We rebuild the data first and take the account on afterwards. More: accounting restoration.
What we run every month
Receipt and processing of documents, bank statements, cash, reconciliations with counterparties and control of receivables and payables.
Calculations, taxes and contributions, sick leave, annual leave, orders and timesheets. Separately: payroll outsourcing.
Corporate income tax, VAT with invoice registration, single tax, withholding tax and every return filed on time.
Annual and interim statements, filings with the tax authority and statistics office and, where needed, an IFRS package for the group.
Answers to tax authority queries, preparation of documents for an inspection and attendance during it.
Every quarter an auditor of the firm reviews the account: risk assessment, testing of complex transactions and a letter of findings to management.
Four steps in two weeks
We look at the current state of the books, the filings made and the tax exposure, and tell you what looks wrong before any engagement letter. Free of charge.
We take over the database, the documents and the balances, and reconcile the database against the returns already filed so that no inherited error stays silent.
We agree by which date you send documents and when you receive the reporting. Fixed dates, and they are our responsibility.
The monthly accounting cycle, quarterly auditor review, annual statements and, where required, an audit performed by another firm.
Outsourcing, an in-house accountant or a freelancer
Always at hand, but costs salary plus taxes and a workplace, takes holidays and sick leave, and nobody checks their work. For a small company this is often more expensive than outsourcing.
The cheapest option, but one person with no backup and no liability in a contract. If they disappear, you are left without the database and without explanations.
A team runs the account, liability is written into the contract and an auditor reviews the books quarterly. More than a freelancer and usually less than an in-house hire.
LLC on the simplified tax and LLC with VAT: what the accountant handles
The scope and the fee depend on the legal form and the tax regime. This is what a typical month looks like for the two most common set-ups.
| What we do | LLC on the simplified tax | LLC on the general system with VAT |
|---|---|---|
| Tax reporting | Quarterly simplified tax return, annual financial statements | Corporate income tax return quarterly or annually, financial statements |
| VAT | Only for VAT payers on the 3 % rate | Monthly return, registration of VAT invoices, monitoring of the registration limit |
| Payroll and HR | The same, plus employment contracts and orders | The same, plus business trips, sick leave and the vacation provision |
| Source documents and bank | Full bookkeeping: source documents, bank, cash, settlements with counterparties | Full bookkeeping plus VAT invoices and adjustments |
| Auditor review | Quarterly | Quarterly |
| Fee | From UAH 5,000 a month | From UAH 5,000 a month, depending on transaction volume |
Accounting services in Kyiv: what is included and what it costs
Source documents, bank, taxes, filings with the tax authority and statistics, replies to tax queries. A dedicated accountant plus a quarterly review by an auditor of the firm.
Salary calculation, social contribution, personal income tax and military levy, sick leave and vacations, HR orders and payroll reporting.
Restoring the records for past periods, IFRS reporting, an English reporting pack for the parent company, support during tax audits.
The final fee depends on document volume, the tax regime, VAT and foreign trade. You can get a rough figure in the accounting fee calculator; we send an exact proposal within 1 business day.
What clients say about working with us
«We would like to thank MK Audit for the qualified and professional bookkeeping in our representative office.»
Kodak (Eastern Europe) Ltd representative office
Management
«Our cooperation has lasted more than 10 years. The auditors have shown high quality of work, reliability and readiness to solve complex issues in the companies’ operations.»
Gretsch-Unitas Ukraine LLC
Director
«During our cooperation MK Audit confirmed its high professional standing, competence and initiative in solving the tasks set. All work is completed on time and to the proper quality.»
Acumen International
General Director
How much outsourced bookkeeping costs
From UAH 5,000 a month
This is the starting price for keeping the books of an LLC. We quote your amount after reviewing the task and set it in the contract for an agreed scope of work.
What we need to take over your books
We start from the next month and the handover takes about two weeks. Here is what we ask for: we reconcile the database against the filed returns so that no errors from a previous accountant are carried over unnoticed.
A copy of the accounting database or a trial balance, balances at the handover date, and a reconciliation with the previous accountant.
Returns for the recent periods with their acceptance receipts, and a statement of account with the tax office.
Counterparty contracts, invoices, acceptance acts and delivery notes for the current year, bank statements and cash records.
Employment contracts, orders, the staffing table, timesheets, payroll data, open sick leaves and the holiday schedule.
E-signature keys or a power of attorney, and access to the taxpayer portal and online banking.
The register extract, the charter, the tax regime, VAT or single tax registration, and the list of activity codes.
Accounting services: the full list
- Bookkeeping services in Ukraine
- Payroll services in Ukraine
- HR records and administration
- Accounting restoration
- How much accounting restoration costs
- Accounting services cost
- IFRS accounting and reporting
- IFRS transformation
- Accounting for NGOs and foundations
- An accountant for an NGO
- Representative office accounting
- How to choose an accounting firm
What clients ask most often
How much does accounting outsourcing cost in Ukraine?
From UAH 5,000 a month. The fee depends on the number of monthly transactions, the tax regime, VAT registration, foreign trade activity and headcount. We send a proposal after reviewing the assignment, normally within one working day.
Who is liable for penalties?
We accept liability for our own errors and state it in the contract. Where the error follows from documents supplied late or incomplete, we work the situation out together.
Do you work in our system?
We can work in your accounting system through remote access, or keep the books on our side and hand over the data. Both work; we choose during the diagnostic review.
Can we outsource only part of the function?
Yes. Payroll and the primary documents ledger are the parts most often outsourced on their own, with the rest kept in house. We agree the working format with your accountant.
We are outside Kyiv. Does this work?
Yes, we work across Ukraine. Documents are exchanged electronically and meetings are held online where needed. Location does not affect the fee.
You are auditors. Can you also audit us later?
No. An auditor does not audit books it kept itself. If an audit becomes necessary, another firm performs it and we help prepare the documentation.
Outsourced accounting for an LLC in Ukraine: what is included?
Source documents and bank, income and expense accounting, payroll and HR records, tax and financial reporting, corporate income tax and VAT returns, replies to tax office queries. The scope is agreed against your volume of transactions and headcount.
What do we need from you to take over the books?
Bank access or statements, constitutional documents, contracts with counterparties, employee data, balances as at the handover date and access to the taxpayer electronic cabinet. We send the full checklist with the engagement letter.
Can we hand over the books mid-year?
Yes. We accept the balances as at an agreed date, reconcile them against the returns already filed and run the books from there. If earlier periods contain errors, we first restore the records, which is a separate engagement.
Who is responsible for errors in the filed reports?
For the periods we handled, we prepare the corrections and amended returns ourselves. Statutory liability before the authorities stays with the taxpayer, so the scope of work and document deadlines are set out in the engagement letter.
Request a proposal
Tell us the tax regime and the approximate number of transactions and employees. We reply within one working day.
Need an audit rather than bookkeeping? An audit firm since 2000, DFK International member: audit and accounting firm.
More in this section
A bookkeeping month in Ukraine: source documents, VAT, payroll and what the owner sees.
Choosing an accounting companyFour types of provider in Ukraine, what to check before signing, what to ask on a call.
Payroll services in UkrainePayroll runs, taxes, unified social contribution and military levy, reports filed on time.
HR and personnel recordsContracts, HR orders, timesheets, leave, sick leave and military records kept to the legal requirements.
Accounting services for foreign companiesRepresentative offices, subsidiaries and NGOs with foreign funding: reporting in English.
IFRS accountingInternational standards: books and a reporting pack an investor or group auditor accepts.
Restoring the booksWhen the records are gone: we rebuild the data, correct returns and file what was missed.
Accounting fees in UkraineWhat the monthly fee depends on and what it includes.
The whole accounting sectionSection overview: where an NGO, a foundation or a company starts with us.