Accounting for NGOs and business
Bookkeeping and accounting for non-profits, LLCs and representative offices of foreign companies in Ukraine. Grant accounting and donor reports, payroll, taxes, IFRS. Accountant and auditor in one team.
- Bookkeeping and tax filings
- Grant accounting: separate ledger per project
- Donor financial reports in the donor’s format
- Payroll, social contributions, HR documents
- Accountant and auditor advice in one place
Two client groups, one standard: books that pass any review
Non-profit organisations and foundations
NGOs, charitable foundations, condominium associations, religious organisations, projects of international donors.
- Accounting that keeps the non-profit status: charter, budget, targeted use of funds
- Separate books for every grant: budget lines, balances, exchange differences
- Donor financial reports in the donor’s format, in English and Ukrainian
- Statutory non-profit income report and financial statements
- Humanitarian aid, donations and membership fees
- Payroll, payroll taxes, civil-law contracts with experts
- Preparation for the donor’s audit: documents, reconciliations, explanations
LLCs, sole proprietors and representative offices
Companies on the general and simplified tax systems, VAT payers, representative offices and foreign-owned companies.
- Source documents, bank, cash, VAT and tax invoices
- Tax and financial reporting, communication with the tax office
- Payroll, sick leave, vacations, military registration, HR documents
- Foreign trade: import, export, currency control
- Head-office reports in English, IFRS transformation
- Restoration of books and correction of the previous accountant’s errors
- Tax planning and a lawyer’s advice within one team
What you receive every month
Tax, statistical, payroll reports and donor reports under a calendar you see in advance.
Trial balance, balances by project or account, a short note on what changed and what needs attention.
Your dedicated accountant answers by e-mail or messenger. Complex questions are checked by an auditor.
Documents in secure storage; the BAS database belongs to you, so the books can be handed over without loss.
Choose the scope, the rest can be added when needed
Bookkeeping and reporting
For organisations with few transactions and no employees.
- Bookkeeping in BAS
- Tax and financial reporting
- Non-profit income report (for NGOs)
- Accountant’s advice
Bookkeeping, payroll, HR
For teams with employees, expert contracts and several funding sources.
- Everything in Basic
- Payroll, payroll taxes, sick leave, vacations
- HR documents and military registration
- Grant accounting by project or foreign trade accounting
Accountant, auditor and lawyer
For organisations with grants from several donors, representative offices and companies reporting abroad.
- Everything in Standard
- Donor or head-office reports in English
- IFRS transformation
- Preparation for the donor’s audit, legal advice
The fee depends on the number of transactions, employees and projects. We prepare a proposal after reviewing your task and reply within 1 day.
In-house accountant or outsourcing to MK Audit
| In-house accountant | Outsourcing to MK Audit | |
|---|---|---|
| Who is liable for errors | An employee, within labour law limits | The firm under the contract: we correct errors on our side and bear responsibility |
| Vacation, sick leave, resignation | Bookkeeping stops, reports may be late | A team: a dedicated accountant plus back-up, reports are always filed |
| Quality review | Nobody checks until the tax office or the donor arrives | The firm’s auditor reviews the books before any inspector sees them |
| Complex matters: grants, IFRS, foreign trade | Extra consultants needed | Auditors and lawyers in one team, no separate contracts |
| Cost | Salary, payroll taxes, workplace, software, training | One contractual fee that depends on the workload |
How we take over the books: 30 days without stopping your work
We review the state of the books, the latest reports and the database, and tell you honestly what is fine and what needs fixing.
A contract describing services and liability, an NDA, access to the bank, the taxpayer’s cabinet and the database.
Reconciliation with the tax office and counterparties, balances by project and account, a list of missing documents.
You receive the first reports, the reporting calendar and your dedicated accountant’s contact. Then the monthly rhythm.
What we guarantee under the contract
If a penalty results from our error, we correct the reports and compensate the penalty under the contract terms.
An NDA with every client, access to documents only for the assigned specialists, secure storage.
The reporting calendar is agreed at the start; deadlines are controlled by the head of the practice, not by one accountant.
The BAS database and the document archive belong to you. On termination we hand everything over in order.
What clients say about our accounting services
The representative office of Kodak (Eastern Europe) Ltd works with the firm in the area of bookkeeping. We thank the firm for qualified and professional accounting in our representative office.
Our cooperation with the firm’s specialists has lasted for more than 10 years. The auditors have shown high quality of work, reliability and readiness to solve complex issues.
We have worked with the firm’s auditors for more than 8 years. Our partners are top-level professionals with many-sided experience in audit and consulting.
What clients ask before handing over the books
How is your NGO accounting different from ordinary bookkeeping?
We keep the books so that they pass the donor’s audit the first time: separate accounting for each grant, documents per the donor’s requirements, reports in the donor’s format, non-profit status control. Accountant and auditor in one team.
How much does accounting outsourcing cost?
We prepare a proposal after reviewing your task: number of transactions, employees, grants or business lines. Reply within 1 day; the fee is fixed in the contract.
How do we hand over the books from the previous accountant?
We take over the database ourselves, reconcile with the tax office and counterparties and list the missing documents. The transition takes about 30 days and does not stop your operations.
Do you work with newly registered companies and organisations?
Yes. We set up the books from scratch: accounting policy, a budget for NGOs, VAT or simplified tax registration, first reports. For NGOs we help obtain the non-profit status.
Can we order only part of the service, such as payroll or reporting only?
Yes. The Basic format or stand-alone services: payroll, HR records, donor reports, restoration of books. The scope is fixed in the contract and changed when needed.
Do you communicate with the donor or head office in English?
Yes. We prepare donor and head-office reports in English, answer their queries and take part in calls with finance managers.
Who is liable if the tax office imposes a penalty?
For errors on our side we are: we correct the reports and compensate the penalty under the contract. Liability for errors in source documents provided by the client is delimited in the contract.
Which software do you use and who owns the database?
BAS, M.E.Doc, client-bank and, where needed, QuickBooks for foreign companies. The database and documents belong to you; on termination we hand everything over in order.
Get an accounting proposal
Proposal after reviewing your assignment. Reply within 1 day.